Privacy Notice

Effective Date: 11th June 2025
Last Updated: 11th June 2025

1. Introduction

Welcome to Synergy Safeguarding Ltd. We are committed to protecting your privacy and ensuring that your personal data is handled in accordance with the General Data Protection Regulation (GDPR) and other applicable data protection laws.

We are registered as a Data Controller with the Information Commissioner’s Office (ICO) under registration number ZB912075.

This privacy notice explains how we collect, use, store, and protect your personal data when you engage with our services, visit our website, or interact with us.

2. Who We Are

Synergy Safeguarding is a consultancy specialising in safeguarding consultancy, training, supervision, and governance. Our registered business address is:
Unit 2 Court Mews

London Road

Cheltenham

GL52 6HS

If you have any questions about this privacy notice or how we handle your data, you can contact us at:
📧 Email: hazel@synergysafeguarding.co.uk
📞 Phone: 07865057990

3. What Data We Collect

We may collect and process the following types of personal data:

  • Identity Data: Name, job title, organisation name

  • Contact Data: Email address, phone number, postal address

  • Professional Data: Qualifications, accreditation details, training records

  • Technical Data: IP address, browser type, and website usage data

  • Financial Data: Payment details (if applicable)

4. How We Use Your Data

We process personal data for the following purposes:
✔ To provide safeguarding consultancy and training services
✔ To manage memberships and accreditation programs
✔ To communicate with clients, contractors, and partners
✔ To comply with legal and regulatory obligations
✔ To improve our services and website functionality

We do not sell or share personal data for marketing purposes without explicit consent.

5. Legal Basis for Processing

Under GDPR, we process personal data based on the following lawful grounds:

  • Contractual Necessity: When processing is required to fulfil a contract with you

  • Legal Obligation: When processing is necessary to comply with legal requirements

  • Legitimate Interests: When processing supports our business operations without overriding your rights

  • Consent: When you have explicitly agreed to receive communications or participate in activities

6. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes outlined in this notice or as required by law. After this period, data is securely deleted or anonymised.

7. Your Rights Under GDPR

You have the following rights regarding your personal data:
🔹 Access: Request a copy of the personal data we hold
🔹 Correction: Request corrections to inaccurate or incomplete data
🔹 Erasure: Request deletion of your personal data (subject to legal obligations)
🔹 Restriction: Request limited processing of your data
🔹 Objection: Object to processing based on legitimate interests
🔹 Data Portability: Request transfer of your data to another provider

To exercise any of these rights, contact us at hazel@synergysafeguarding.co.uk

8. Data Security

We implement appropriate technical and organizational measures to protect personal data from unauthorized access, loss, or misuse.

9. Complaints & Contact Information

If you have concerns about how we handle your data, you can contact us at hazel@synergysafeguarding.co.uk. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) in the UK:
🔗 www.ico.org.uk

10. Updates to This Privacy Notice

We may update this privacy notice periodically. Any changes will be posted on our website, and significant updates will be communicated directly where applicable